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Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)

RIDDOR was developed to ensure that the relevant enforcing authority (e.g. the Local Authority (LA) and Health and Safety Executive (HSE)) receive reports of certain injuries, diseases, dangerous occurrences and gas incident reports.

This information is used by the relevant authority to compile statistics so that trends can be detected and problem areas within particular industries and/or organisations highlighted. 

The reporting of these specified reportable events allows the relevant authority to investigate serious incidents or events and address problem areas. The investigation process could be undertaken by telephone call and/or a site inspection by the relevant enforcing authorities, enabling them to obtain a better understanding of the circumstances surrounding the event.

The legislation places duties on employers, the self-employed and people in control of work premises (the ‘responsible person’ as defined by the Health and Safety at Work etc. Act) to report certain categories of injury and diseases sustained at work, along with specific dangerous occurrences (near-misses) and gas incidents.

There are different reporting methods and timescales which need to be complied with depending on the report event type. 

The responsible person must send a report to the relevant enforcing authority (HSE) within 10 days.

If an employee dies within one year of the date of the incident, as a result of a reportable injury or illness relating to it, the responsible person must inform the relevant enforcing authority, in writing, of the death as soon as they become aware.

The responsible person must send a report to the relevant enforcing authority (HSE) within 10 days following a work-related accident that results in a worker suffering any of the following non-fatal injuries:

"(a) any bone fracture diagnosed by a registered medical practitioner, other than to a finger, thumb or toe;

(b) amputation of an arm, hand, finger, thumb, leg, foot or toe;

(c) any injury diagnosed by a registered medical practitioner as being likely to cause permanent blinding or reduction in sight in one or both eyes;

(d) any crush injury to the head or torso causing damage to the brain or internal organs in the chest or abdomen;

(e) any burn injury (including scalding) which —

    (i) covers more than 10% of the whole body’s total surface area; or

    (ii) causes significant damage to the eyes, respiratory system or other vital organs;

(f) any degree of scalping requiring hospital treatment;

(g) loss of consciousness caused by head injury or asphyxia; or

(h) any other injury arising from working in an enclosed space which —

    (i) leads to hypothermia or heat-induced illness; or

    (ii) requires resuscitation or admittance to hospital for more than 24 hours"

 

Regulation 4(1) (Non-fatal injuries to workers),

The Reporting of Injuries Diseases and Dangerous Occurrences Regulations 2013, legislation.gov.uk

When an employee suffers a work-related injury (that is not one of the specified non-fatal injuries) which results in them being unable to do their usual work tasks for more than seven consecutive days (excluding the day of the accident), the responsible person has 15 days within which they must send their report.

The responsible person must send a report without delay to the relevant enforcing authority (HSE) if an employee receives a diagnosis of:

"(a) Carpal Tunnel Syndrome, where the person’s work involves regular use of percussive or vibrating tools;

(b) cramp in the hand or forearm, where the person’s work involves prolonged periods of repetitive movement of the fingers, hand or arm;

(c) occupational dermatitis, where the person’s work involves significant or regular exposure to a known skin sensitizer or irritant;

(d) Hand Arm Vibration Syndrome, where the person’s work involves regular use of percussive or vibrating tools, or the holding of materials which are subject to percussive processes, or processes causing vibration;

(e) occupational asthma, where the person’s work involves significant or regular exposure to a known respiratory sensitizer; or

(f) tendonitis or tenosynovitis in the hand or forearm, where the person’s work is physically demanding and involves frequent, repetitive movements,"

Regulation 8 (Occupational diseases),

The Reporting of Injuries Diseases and Dangerous Occurrences Regulations 2013, legislation.gov.uk

These are events which had the potential to cause death or serious injury; they must be reported to the HSE within 10 days, whether or not someone was injured or not.

Examples of dangerous occurrences that must be reported can be found in the recommended reading listed below.

The responsible person must report incidents involving any non-employee who has to be taken directly from the scene to hospital for treatment of an injury that was a consequence of a work-related accident.  Examinations and diagnostic tests do not constitute ‘treatment’ in such circumstances.

The relevant enforcing authority must be notified within 14 days of any gas-related incident known or likely to be the cause of an injury that required immediate hospital treatment, loss of consciousness and/or a fatality.

Please refer to the legislation which provides full details of the specified gas incidents.

Road accidents are not notifiable or reportable unless death or specified non-fatal injury results from:

  • an accident involving a train;
  • exposure to any substance being conveyed by a vehicle;
  • work connected to loading or unloading any article/substance; or
  • work on or alongside a road (e.g. maintenance activities on public roads).

In addition to the above occurrences, an act of non-consensual physical violence to a person at work must also be reported to the relevant enforcing authority.

The information above is a summary of the requirements under RIDDOR and the regulations should be consulted for further information.