Data management

If confidential information isn’t handled correctly, it can be used by cyber criminals to commit theft and fraud and disrupt business activities.

Confidential information includes anything from bank account details and addresses to CCTV footage.

In creative industries, such as film production or literature publishing, if IT systems are breached and data is taken, work might be leaked before official release and pirated. This can mean lost revenue, so good data management is just as relevant for a recording studio as a financial services company.

Research and development work, if lost or stolen, might cause your business significant disruption, or to lose its competitive edge in the market and miss out on sales.

  • Back up all data essential to running your business on a regular basis. Consider using an automated system to do this, but don’t rely upon it completely.
  • Have more than one server/back-up drive, keep them in different locations so if one is damaged or destroyed, you’ll still be able to access the data.
  • Consider using a trusted cloud service to back up your data (in addition to physical back-ups). Check the security precautions your chosen cloud service provider uses.
  • Monitor and maintain electronic equipment and portable devices holding customer data to prevent data corruption or incompatibility.
  • Protect equipment against physical risks, such as power surgeswater damagefire and theft.
  • Wipe all data off electronic equipment before donating/recycling/disposing of it and consider using a workplace services provider to dispose of confidential papers and data.
  • Have a retention and destruction policy in place, so confidential information is kept only for as long as is absolutely necessary.
  • Review data protection measures on a regular basis, and make sure they’re looked at more closely for the General Data Protection Regulation.
  • Read through and act on our advice about cyber threats for further guidance on protecting the data you own and hold.
Find information on regulations that you and your business may need to comply with.
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Taking care of these risk topics can help make managing and safeguarding data easier.